STOP RETYPING QUOTES.
Turn a 15-minute quoting grindinto a 5-second verification pass.
A Chrome sidebar built for busy sales, estimating, and AR desks. SMASH reads messy customer quote requests right inside Gmail and matches them to your catalog — so your team verifies the draft instead of retyping it line by line.
Works with Gmail. Syncs to Xero and QuickBooks Online.
Simple as: works with Gmail, QuickBooks, Xero, and as a standalone invoicing tool.
Use something else? Email dan@smashinvoices.com.au and I'll add the extension to your network.
The cost of manual quote entry
Every RFQ costs you $12–$15 in admin time.
Manual hunting, typing, and structural typos pile up on every inquiry. SMASH collapses raw email into a structured accounting draft in under 60 seconds — bringing it under $2 a quote.
| Quoting stage | The Manual Grind | The SMASH Way |
|---|---|---|
| 1Reading the RFQ | Scroll the thread, decode a messy multi-line request, copy out the bits that matter. | SMASH parses the full quote request natively in your Gmail sidebar. |
| 2Matching the catalog | Hunt through price lists and spreadsheets to find each line item by hand. | Text-description fuzzy-matching maps each line to your uploaded catalog — no strict SKUs needed. |
| 3Catching errors | Hope nobody fat-fingered a price or dropped a line under deadline. | Low-confidence or ambiguous lines are flagged for a quick human check. |
| 4Pushing to your books | Re-type every itemized line into Xero or QuickBooks by hand. | One click pushes the completed draft into Xero or QuickBooks Online via secure OAuth. |
Built for the order desk
Less retyping.
More verifying.
Description Fuzzy-Matching
Customers never send clean part numbers. SMASH maps sloppy descriptions to your uploaded price list, so nobody goes hunting for codes that don't line up.
Human-in-the-Loop Control
You stay in charge. SMASH flags ambiguous or low-confidence lines, turning data entry into a fast approval workflow instead of a blind copy-paste.
Native Cloud Accounting Sync
Secure OAuth builds the itemized draft in real time, straight into Xero or QuickBooks Online — no CSV gymnastics, no tab-switching.
Trusted by busy desks
"A 30-line RFQ used to eat my whole morning. Now I read the matched draft, fix two flagged lines, done."
Priya N. · Office Manager · Brisbane
"It matches their sloppy descriptions to our price list. I'm checking the quote, not hunting for codes."
Daniel K. · Estimator · Melbourne
"The flagged lines are the whole game. I approve what's right, fix what's not, push it to Xero. No re-keying."
Sarah L. · AR / Billing Admin · Sydney
"Our backlog used to spill into the next day. Now the inbox is clear before lunch and it syncs to QuickBooks."
Marcus D. · Ops Coordinator · Auckland
60 second demo
See it in action.
What is SMASH for Gmail?
SMASH for Gmail is a Chrome extension sidebar that docks inside your inbox. When a quote request or RFQ lands, SMASH parses the message and any attached PDF, fuzzy-matches each line to your uploaded catalog, and builds a priced, GST-ready draft in under 60 seconds. Low-confidence lines are flagged so you verify instead of retype — then one click pushes the draft into Xero or QuickBooks Online. Prefer to dictate a one-off? Voice input is there too.
From email to quote
Read the draft.
Don't rebuild
the quote.
A quote request lands in your inbox. Open the SMASH sidebar and it parses the RFQ, matches each line to your catalog, and builds a priced, GST-ready draft in under 60 seconds. You verify the flagged lines instead of retyping the whole thing. Prefer to dictate a one-off? Tap Start Recording and talk it through — voice is just one way in.
Start Recording: Hold and describe the job the way you'd explain it to a mate.
From Email: SMASH reads the customer's request and auto-drafts the quote.
Active Context: Customer name, email and history pulled from the open inbox thread.
Johnathan Smith
to me · 8:47 AM
Handyman job.
Hi — need a quote for replacing the copper piping and installing a new mixer tap in the kitchen.
Also a call-out fee if you can include that.
Thanks, Johnathan
Active Context
Johnathan Smith
jsmith@example.com
Materials Catalogue
Master prices for your region (AU) — same database as SMASH mobile.
Deck sanding
$500.00 / each · Custom
Exterior House Clean
$400.00 / each · Custom
Garden Clear out
$300.00 / each · Custom
Lock Replacement
$300.00 / each · Custom
Pricing DNA
It already
knows your
prices.
Upload one old invoice when you sign up. SMASH reads your rates, your job types and your materials and builds your personal Pricing DNA. Every time you describe a job, your voice maps straight to your numbers — no lookup, no guessing.
Upload one invoice: SMASH extracts your labour rates, service types and pricing style.
2,250+ materials catalog: Trade materials pre-priced for AU, NZ, UK, US and Canada.
Gets smarter over time: The more jobs you run, the better it matches your patterns.
Professional. Paid-ready.
Send the bill.
Get paid.
One click drops the quote into your Gmail reply. Your customer opens a clean portal link, taps Approve, taps Pay. Read receipts fire the moment they open it. NDIS participant numbers print automatically when saved. Syncs straight to Xero and QuickBooks.
Portal link: Customer opens from email, approves and pays from their phone.
Read receipts: Know the second they open your quote.
NDIS ready: Participant numbers print automatically in the Bill To block.
Confidential Breakdown
Good Hands Property
Quote #Q-2026-0108 · 20 Apr 2026
General Work
Labour
8 hours × $78.00/hr
$624.00
Plywood
10 sheets × $262.50
$2,625.00
This quote is valid for 30 days from the date above.
Everything in one sidebar
~80% less manual entry.
Fewer typos.
Nothing missed.
Start Recording
Describe the job out loud. Line items fill in. GST done. Quote ready.
From Email
SMASH reads the customer's message and auto-builds the quote without you speaking.
Pricing DNA
Your rates, services and materials — all remembered and matched automatically.
Repeat invoices
Repeat a sent or paid invoice as a new draft in one tap. Perfect for recurring work.
NDIS ready
Save participant numbers per customer. SMASH prints them in every PDF and portal link.
One click to reply
Drop the quote into your Gmail reply. Customer approves and pays from their phone.
Privacy first
We only read the email you have open. Voice recordings are deleted immediately after.
Xero + QuickBooks
Push completed invoices straight to your accounting software. No double entry.
From the founder
Verify the quote.
Don't rebuild it.
I'm Dan. I built SMASH because I know the Admin Wall — opening the inbox, seeing a stack of quote requests, and watching the morning disappear into copy-paste.
A messy RFQ lands. You squint at it, hunt through the price list, retype every line into the accounting system, and pray you didn't fat-finger a total. So you put it off. The quote goes out late. You lose the job.
SMASH reads the request right in Gmail — typed, attached, or talked through — matches it to your catalog, and flags anything it's unsure about. You stay in control. You verify the draft instead of rebuilding it, and push it straight to Xero or QuickBooks.
Same work, about 80% less data entry. So you get your time back.
Dan Neale
Founder · SMASH Invoices
Pricing
Five free.
Unlimited from $15.
Free gives you 5 invoices to feel the product. Starter unlocks unlimited invoices, Xero/QuickBooks sync and CSV export.
Starter
Unlimited invoices
Accounting sync and CSV export included.
Add to Chrome — FreeAll prices in AUD. Same plan worldwide. Cancel anytime.
"A customer dumps a 40-line parts request in an email. SMASH matches it to our catalog, flags the three it's unsure about, I check those, and it's in Xero. What took half a morning takes five minutes."
Renee T. — operations coordinator, Byron Bay
High-intent walkthroughs
Fix your workflow — watch the demo
Raw desktop captures for freelancers and solo operators hitting paywalls, broken integrations, or inbox admin drag.
Competitor defection
Wave invoicing alternative
Free tier lost automation? See the Gmail shortcut demo — skip the $19/mo Pro plan.
Integration friction
QuickBooks Gmail shortcut
Stop paying for QBO bloat. Voice + From Email billing in under 10 seconds from your inbox.
Speed to bill
Email to invoice in 20 seconds
Scan the job request, price from your catalog, send — without leaving the Gmail thread.
Frequently asked
questions
Clear the inbox
backlog before lunch.
Independent B2B suppliers, distributors, and operations teams use SMASH to turn quote-request emails into accounting-ready drafts — cutting manual data entry by around 80%.
No credit card needed. Cancel anytime.