What is SMASH Invoices?

SMASH lets you send a priced quote or invoice in under 60 seconds — talk on iPhone or scan the Gmail thread at your desk. Live in Australia, New Zealand, the UK, the US and Canada. Free to start.

Is SMASH free to use?

Yes. SMASH has a free plan with 5 quotes or invoices per month — no credit card needed. Paid plans unlock unlimited volume, Xero and QuickBooks, and CSV export.

How fast can I send a quote?

Under 60 seconds. Describe the job or open the customer email, verify line items against your catalog, send. Your client gets a professional PDF with approval and payment options.

Does SMASH work for GST and VAT invoices?

Yes. Every document is tax-ready with your business number, tax breakdown, and sequential numbers. GST, VAT, and sales tax are calculated per line item for your region.

Can SMASH add NDIS participant numbers automatically?

Yes. Save the optional 9-digit participant number once on the customer profile. SMASH then shows it on the public invoice or quote portal and prints it in the Bill To block on every PDF as NDIS: 430 123 456.

Can I repeat weekly NDIS support invoices?

Yes. Sent, approved and paid invoice or quote cards can be repeated into a new draft with the same client, line items and job title, dated today. It is built for weekly support shifts, cleaning, transport and recurring care work.

Does SMASH replace my accounting software?

No. SMASH is for getting the invoice out from the job, shift or inbox. Xero and QuickBooks are still there for your accountant. Paid plans include accounting sync and CSV export.

Can the client or plan manager open the invoice link?

Yes. SMASH creates a public portal link for each quote or invoice. The recipient can open it from email, SMS or Gmail, review the invoice details, see the NDIS number when saved, and pay from their phone.

For NDIS support workers

NDIS invoice.
Participant
number included.

Save the NDIS participant number once. Repeat weekly support invoices in one tap. Send the portal link and PDF before the admin pile starts.

Download the iOS app Add to Chrome

Bill To

Sarah Mitchell

Supported independent living

Participant number

NDIS: 430 123 456

Weekly support shift$240.00

Transport support$38.00

Total$278.00

Short answer

SMASH is an NDIS invoice app for self-employed support workers and service providers who need participant numbers on invoices. Save the 9-digit participant number once, create or repeat the invoice, and SMASH adds it to the portal link and PDF automatically.

How it works

Built for repeat
support work.

Save the participant number once.

Add the optional 9-digit NDIS participant number to the customer profile. SMASH stores it with that client.

Describe the shift or repeat the last invoice.

Speak the support work, transport, cleaning or care details. For weekly work, repeat the previous invoice and adjust only what changed.

Send a compliant-looking invoice link.

The portal and PDF include the customer details, line items, total, GST setting and NDIS number when saved.

Where it fits

Weekly jobs should not mean weekly admin.

NDIS support work is full of recurring patterns: same participant, same shift, same service, different date. SMASH keeps the client details, participant number and common line items ready so the invoice does not have to be rebuilt from scratch.

Repeat invoice: Turn the last sent, approved or paid invoice into a new draft dated today.

Customer profile: Store address, contact details, payment history and NDIS participant number together.

Gmail workflow: Build invoices from plan-manager or client emails without leaving the inbox.

Accounting sync: Starter and above include Xero, QuickBooks and CSV export for cleaner bookkeeping.

Weekly support shifts

Same participant, same shift type, same support notes. Repeat the invoice and update hours or travel.

Cleaning and home help

Regular domestic support work gets invoiced from your phone before the weekly admin pile starts.

Transport and appointments

Add travel, waiting time, parking or appointment support as clear line items.

Plan manager emails

Use SMASH for Gmail to turn an email request into a quote or invoice without switching tabs.

Connect the workflow

NDIS invoices, linked to the rest of SMASH.

Pricing

Free gives you 5 invoices. Starter unlocks unlimited invoices and accounting sync.

Customer portal

Send a portal link with read receipts, approval and payment.

Invoice generator

Build a manual invoice, then see how SMASH does it by voice.

SMASH for Gmail

Generate invoices from email enquiries and plan-manager threads.

Voice invoicing

Describe the support work out loud and review the invoice before sending.

Cleaning invoices

For providers who also deliver recurring cleaning and home-help work.

NDIS invoicing questions

An NDIS participant number is the 9-digit identifier for the participant receiving support. When a provider invoices for NDIS-funded services, that number helps connect the invoice to the correct participant record. SMASH stores it on the customer profile and prints it automatically on every invoice and quote for that client.

Start free

Same participant.
New invoice.

Save the number once. Repeat the invoice when the next support shift is done.