SMASH × Xero
HUBDOC WON’T QUOTE FOR YOU.
Xero quotes inside Gmail.
Hubdoc captures bills — it does not create outgoing client quotes. SMASH lives in your Gmail sidebar, scans enquiries, matches your Xero inventory, and pushes a priced quote to Xero before your competitor replies.
Works with Xero and Gmail. QuickBooks Online supported. Free to try in Chrome.
Install SMASH for Gmail — Free Full feature tour →
How do I create a Xero quote from a Gmail email?
Connect Xero to SMASH with OAuth, open the customer’s enquiry in Gmail, and press From Email in the sidebar. SMASH reads the message, maps services to your Xero items, calculates GST or VAT from your tax codes, and prepares a branded PDF quote. One click syncs the quote to Xero and copies a professional reply into Gmail.
Simple as: scan Gmail → build the Xero quote → send from your inbox.
Works with Gmail and Xero. QuickBooks Online supported. Need another platform? Email dan@smashinvoices.com.au
"Builders email cutting lists. SMASH matches our Xero codes and drafts the quote while I’m still in the thread."
— Dawie O. — timber mill, Queensland
Native Xero vs. SMASH in Gmail
Outgoing quotes are a different job than bill capture.
| Workflow | Native Xero + inbox | SMASH Gmail sidebar |
|---|---|---|
| Quote from email | Manual rekeying | From Email scan |
| Quote follow-ups | Manual tracking | Automated quote chaser |
| Where you work | xero.com + Gmail | Gmail sidebar only |
| Typical turnaround | 5–10 minutes | Under 60 seconds |
Accounts receivable, not AP
Quotes out. Not bills in.
Xero’s email-to-inbox tools focus on supplier bills. SMASH is built for outgoing quotes and invoices — the work you do when a customer asks “how much?” in Gmail.
- From Email — Turn unstructured RFQs into itemised Xero quotes.
- Voice input — Dictate site work; SMASH matches your price list.
- Tax codes — Uses your Xero GST, VAT, or sales tax settings.
Quote chaser built in
Follow up before they forget.
Xero reminds on invoices but not on open quotes. SMASH sends polite chase emails before expiry so you win jobs you already priced.
- Auto follow-ups — Customisable reminders on sent quotes.
- Online accept — Clients approve from a mobile portal link.
- To invoice — Accepted quotes convert without retyping.
Desk-speed quoting
Stay in the thread.
Stop copying addresses into Maps, spreadsheets, and Xero tabs. SMASH keeps context in Gmail — customer, history, and catalog in one sidebar.
- Live Xero items — Products and services synced to the sidebar.
- Copy to Gmail — Cover letter and PDF attached in one action.
- Payment sync — Card payments reconcile against the Xero invoice.
Built for Xero users who quote from the inbox.
Email scanner
Extract quantities, locations, and scope from Gmail threads.
Xero catalog sync
Your items, contacts, and tax codes — always current.
Quote chaser
Automated follow-ups on outstanding proposals.
Voice to quote
Talk the job; get a priced Xero-ready document.
Bulk reconciliation aid
Match multi-invoice payments faster after the job is won.
NDIS ready
Participant numbers print when saved per customer.
Multi-region tax
AU, NZ, UK, US, CA tax codes respected per line.
QuickBooks too
Same Gmail workflow for mixed entities.
Frequently asked questions
How is SMASH different from Hubdoc?
Hubdoc is accounts payable — scanning supplier bills. SMASH creates outgoing quotes and invoices from Gmail and syncs them to Xero.
Does SMASH follow up on unaccepted quotes?
Yes. SMASH includes quote chasing — polite reminders before expiry — which Xero does not do natively.
Do I need to leave Gmail?
No. The extension runs in Chrome beside your inbox. Build, send, and sync without opening xero.com.
Which Xero plans are supported?
Any Xero organisation with quoting and invoicing enabled. Connect via OAuth in under a minute.
Can I still use the SMASH mobile app?
Yes. Voice quoting on site syncs to the same Xero organisation as your Gmail desk workflow.
What does it cost?
Five documents per month free. Unlimited quotes and Xero sync from $15/month on Starter.
The first quote wins.
Reply with a priced Xero quote from Gmail before the job goes to someone else.
Add SMASH to Chrome — Free