SMASH × QuickBooks Online
STOP THE 5-TAB QUOTE LOOP.
QuickBooks estimates from Gmail.
QuickBooks Online cannot import estimates from CSV or Excel. SMASH reads the customer email in Gmail, maps line items to your live product list, and pushes a structured estimate to QuickBooks in one click — under 60 seconds.
Works inside Gmail with QuickBooks Online. Xero supported too. Standalone quoting if you need it.
Install SMASH for Gmail — Free Full feature tour →
How do I create a QuickBooks estimate from Gmail?
Install the SMASH Chrome extension, connect QuickBooks Online with secure OAuth, and open a customer enquiry in Gmail. Press From Email or Start Recording in the sidebar. SMASH extracts the job details, applies your saved rates, calculates sales tax, and syncs a completed estimate to QuickBooks Online. Copy the quote into your reply and send — without opening a new QBO tab.
Simple as: scan Gmail → build the QuickBooks estimate → send from your inbox.
Works with Gmail and QuickBooks Online. Xero supported. Need another platform? Email dan@smashinvoices.com.au
"Customer emails a job request. I hold the button, describe it in 20 seconds, drop it into the reply. They approved it before I left the driveway."
— Marcus W. — plumber, Byron Bay
Manual QuickBooks vs. SMASH in Gmail
Why estimators switch when RFQs land by email.
| Quoting step | Manual QBO workflow | SMASH Gmail sidebar |
|---|---|---|
| Estimate import | Blocked (no CSV/Excel) | API push from email |
| Context switching | 5+ browser tabs | Stays in Gmail |
| Line-item entry | 10–15 min typing | Under 60 seconds |
| Client delivery | Intuit-branded email box | Clean send from your Gmail |
Bypass QBO import limits
No CSV. No rekeying. Just send.
QuickBooks blocks estimate imports on every tier — including Advanced. SMASH acts as an intelligent extractor on the email you already have open, then pushes the finished estimate through the official Intuit API.
- From Email — Parses unstructured RFQs and PDF attachments into line items.
- Live SKU sync — Your QuickBooks product and service list in the sidebar.
- One-click push — Estimate appears in QBO ready to send or edit.
Line lock for estimators
Your notes stay put.
When you swap a product code in QuickBooks, native QBO overwrites your custom description. SMASH locks customer-specific notes while you toggle SKUs — so negotiated specs and site measurements do not vanish.
- Lock descriptions — Protect scope text while changing catalog codes.
- Pricing DNA — Upload an old invoice once; SMASH learns your rates.
- Regional tax — Sales tax, GST, VAT — matched to your QBO setup.
Deliver from Gmail
Send the quote. Get paid.
Skip Intuit’s rigid online-delivery templates. SMASH sends branded quotes from your Gmail account with a secure approval and payment link. When the client pays, the record syncs back to QuickBooks without double entry.
- Gmail-native send — Professional cover email drafted for you.
- Stripe deposits — Collect retainers when they accept.
- Read receipts — Know the second they open it.
Built for QuickBooks estimators who live in Gmail.
Estimate from email
Scan RFQs and attachments. Map quantities to QBO SKUs automatically.
Voice to estimate
Describe the job out loud. Line items fill with your QuickBooks rates.
Line lock
Keep custom descriptions when you change product codes.
Freight & zones
Map delivery suburbs to regional freight SKUs for bulky goods.
Gmail reply
Drop the PDF and cover letter into the thread in one click.
Stripe on quote
Clients approve and pay deposits from their phone.
OAuth secure
Official Intuit connection. Revoke access anytime from Google.
Xero too
Same sidebar workflow if you run Xero on other entities.
Frequently asked questions
Can I import estimates into QuickBooks Online from Excel or CSV?
No — QuickBooks Online blocks native estimate imports across all plans. SMASH bypasses that by reading the customer email or your voice input, matching your catalog, and creating the estimate via API.
Does SMASH replace QuickBooks Online?
No. QuickBooks stays your ledger. SMASH is the Gmail sidebar that builds and sends estimates faster, then syncs the finished record into QBO.
Will my custom line descriptions get overwritten?
Not with Line Lock enabled. You can change the underlying SKU while keeping customer-specific notes frozen in the sidebar.
Which QuickBooks plans work?
Any QuickBooks Online plan that includes estimates. Connect once with OAuth and pick your company file.
Is customer data stored on your servers?
SMASH uses OAuth and only processes the email thread you have open. We do not sell financial records or customer lists.
How much does it cost?
Five invoices or estimates per month free. Starter from $15/month unlocks unlimited documents and accounting sync.
Your inbox is full of RFQs.
Turn the next QuickBooks estimate around in under a minute — without leaving Gmail.
Add SMASH to Chrome — Free