Pest Control Invoicing From Gmail: Upload Your Pricing, Quote in Seconds
If you're running a pest control business, your pricing is detailed. You've got inspection fees, treatment types, chemical SKUs, per-room rates, follow-up visit charges — a list of services that took you years to work out. And every time a customer emails asking for a quote, you have to mentally sort through all of that, type it up from scratch, and hope you don't miss anything.
That's 15–20 minutes per quote. The first business to reply usually wins the job. If you're doing quotes from memory at 8pm, you're not winning.
SMASH fixes this by letting you upload your full pricing catalog once, and then building quotes automatically from customer emails.
Watch: Pest Control Quoting From Gmail — Full Setup Demo
This video shows the full setup: uploading a PDF business profile, importing a CSV price list, opening a real customer email, and having SMASH build the itemised quote automatically.
The Pest Control Quoting Problem
| What customers expect | What manually quoting looks like |
|---|---|
| Quote within the hour | Quote by tonight... maybe |
| Itemised, professional invoice | Handwritten or rough template |
| Stripe / card payment option | Bank transfer only |
| Xero-synced record | Manual data entry |
| Correct SKUs and service names | Approximated from memory |
How to Set Up SMASH for Pest Control
Step 1 — Upload your PDF business profile
When you sign up, upload an existing invoice PDF. SMASH reads your business name, ABN, contact details, logo, and pricing format. Sets up your brand profile instantly.
Step 2 — Import your CSV pricing catalog
Export your price list from your accounting software or spreadsheet as a CSV. Upload it to SMASH via the Billing Profile tab. SMASH maps each service name, SKU, and price into your personal catalog. Done once. Used forever.
Step 3 — Open a customer email in Gmail and press From Email
A customer emails asking for a general pest treatment, inspection, or termite check. You open it, click the SMASH button. SMASH reads the email and matches the requested services to your catalog. The quote builds itself.
Step 4 — Review, send, and get paid
Check the line items — they'll match your SKUs exactly. Click Copy to Gmail to drop the quote into your reply, or create a portal link so the customer can approve and pay online. Export a PDF or push to Xero or QuickBooks.
What Pest Controllers Are Saying
"I used to spend Sunday nights doing quotes. I'd put it off all week and then sit there dreading it. Now it takes me two minutes per job and the customer gets it the same day." — Paul K., pest control operator, Melbourne
"My pricing catalog has 80-something lines. SMASH matched every single service in the customer's email perfectly." — Rachel M., pest control business owner, Perth
"The portal link is brilliant for getting sign-off before the job. Customer approves from their phone, I've got confirmation before I load the van." — James D., pest control technician, Brisbane
Ready to stop typing quotes?
Free to install. No credit card. Works inside Gmail in 2 minutes.
Add SMASH to Chrome — FreeWhy Speed Matters in Pest Control
Most pest control jobs are won by the first business to send a professional-looking quote. Customers email three or four companies at once. If you're number three to reply, you've already lost.
SMASH gets you to number one. Every time.
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Frequently Asked Questions
What format does the CSV need to be in?
SMASH accepts a standard CSV with columns for service name, SKU (optional), unit, and price. If you have an existing price list in Excel or your accounting software, you can export it straight to CSV and upload it.
Can I upload a PDF of my existing invoice instead of a CSV?
Yes. If you upload an existing PDF invoice, SMASH scans it and extracts your business details, line items, and pricing automatically. You can then fine-tune it and export as a CSV for future uploads.
What if a customer asks for something not in my catalog?
You can add a custom line item on the fly during quote creation. It won't be saved to your catalog automatically, but you can add it from the Billing Profile tab any time.
Does SMASH work for pest control report invoicing as well as quotes?
Yes. You can create quotes, convert them to invoices, and send inspection report links to customers from the same sidebar.
Can multiple techs in my team use the same account?
Currently SMASH is designed for solo operators and small owner-run businesses. Multi-user team features are on the roadmap. Reach out to dan@smashinvoices.com.au to be notified when they launch.