Car Detailing Invoice Template Australia: Packages, Add-ons, Fleet and GST

A car detailing invoice in Australia should include your business name, ABN, invoice number, date, customer details, vehicle details (make, model, registration), the detailing package, any add-ons, the vehicle size rate applied, and GST if you are registered. The best car detailing invoice template separates the package from add-ons so customers understand the charge and fleet clients can reconcile invoices against individual vehicles.

This guide gives mobile car detailers a practical invoice structure, then shows how SMASH for car detailers generates the invoice from a voice description in under 60 seconds.

The basic car detailing invoice format

1. Your business name, ABN, phone, and email.
2. Customer name and billing address.
3. Vehicle details: make, model, year, registration (important for fleet clients).
4. Booking date and location.
5. Detailing package: express, standard, full detail, paint correction.
6. Vehicle size rate: sedan, SUV, ute, van.
7. Add-ons: clay bar, ceramic coating, engine bay, leather conditioning, odour treatment.
8. Labour if applicable (for multi-day paint correction jobs).
9. GST shown separately if registered.
10. Payment link — detailing clients often pay on the spot.

Example detailing invoice line items

For a full detail on a sedan:

Full detail package — sedan rate.

Add-on — leather conditioning.

Add-on — hand wax.

For a paint correction job:

Paint correction — full correction, 2-stage, sedan. Day 1 of 2.

Ceramic coating — Gyeon Quartz One, 3-year protection.

For a fleet booking:

Express detail — fleet rate, 4× sedan @ $65/vehicle.

Client: Apex Property Group — 4 vehicles, site visit 8am–12pm.

Vehicle size pricing

Most detailers charge a higher rate for larger vehicles:

• Sedan / hatch: Base rate.
• SUV / 4WD: +$20–40 over sedan.
• Ute / van: +$30–50 over sedan.
• Prestige / luxury: Premium rate or by quote.

Store each rate in your SMASH pricing catalog. Mention the vehicle type in your voice description and SMASH applies the correct rate automatically.

Fleet invoicing for car detailers

When servicing corporate fleets:

• Save the company as a client with their ABN and billing contact
• List each vehicle separately on the invoice with its registration
• Apply the agreed fleet rate per vehicle
• Set NET 14 or NET 30 payment terms for the account

Individual clients typically pay on the spot via the invoice payment link. Fleet accounts operate on monthly invoices or per-visit.

Using voice invoicing for car detailers

With SMASH for car detailers, describe the job between cars:

"Full interior and exterior detail on the client's GLC 300. Sedan rate, includes leather conditioning, full vacuum, and hand wax."

SMASH builds the invoice, applies the sedan rate, adds the add-ons, calculates GST, and sends it in under 60 seconds. The client pays by card from the link before they drive away.

Frequently asked questions:

What should a car detailing invoice include? ABN, vehicle details, package name, vehicle size rate, add-ons, and GST.

Can I set different rates for SUVs? Yes. Store vehicle size rates in SMASH. Mention the vehicle type and SMASH applies the right rate.

How do I invoice fleet clients? Save the company with their ABN and fleet rate. List each vehicle on the invoice. Set NET 14 or NET 30 terms.

Can clients pay by card from the invoice? Yes. Every SMASH invoice includes a payment link — clients pay by card immediately.