Turn a Gmail Email Into a Xero or QuickBooks Invoice
Short answer: Customer requests land in Gmail — not in your accounting dashboard. SMASH reads the open thread, prices line items from your catalog, and pushes a draft invoice or quote to Xero or QuickBooks without tab-switching. Install the Chrome sidebar, open the email, verify the priced document, and sync in under 60 seconds. No retyping customer details or SKUs.
In between: manual data entry. Tab-switching. Typing things you already said out loud to the customer. Remembering what you charged last time. It's a gap that costs you 15–20 minutes on every quote, and nobody — not QuickBooks, not Xero — has ever bothered to fill it.
SMASH fills it.
Watch: The Gmail to QuickBooks Bridge in Action
This video shows the full SMASH sidebar: branding sync from QuickBooks, the 250,000-item materials catalog, custom productised services, invoice history, and one-click export. This is why it works so well — not just how to click the buttons.
Why It Works: Five Reasons SMASH Closes the Gap
1. Your branding is already in there
Connect SMASH to QuickBooks and it reads your company name, logo, rates, and terms immediately. Quotes look identical to the ones you'd build in QuickBooks.
2. The 250,000-item catalog
SMASH ships with a 250,000-item materials catalog covering AU, NZ, UK, US, and Canada — trade materials, equipment, labour rates, service items, all priced for your region.
| Region | Coverage |
|---|---|
| Australia | Materials, labour, GST-inclusive pricing |
| New Zealand | NZ market rates, GST |
| United Kingdom | UK pricing, VAT |
| United States | US market rates, sales tax |
| Canada | CAD pricing, HST/GST |
3. Custom productised services
Save your fixed-price services — weekly cleans, monthly pool maintenance, annual inspections — with your price attached. Say the job name. Done.
4. Invoice history in the sidebar
The History tab shows your recent invoices. See exactly what you charged a customer last time — without logging into QuickBooks.
5. One-click sync back to your books
When the invoice is ready, press Export. It goes to QuickBooks or Xero — correctly categorised, mapped to your chart of accounts, GST calculated.
What Service Pros Are Saying
"I do about 30 quotes a week. Before SMASH I was spending a whole morning just on quoting. Now it's maybe an hour total." — Brendan T., pool maintenance, Sunshine Coast
"The custom services feature is brilliant. I do the same five jobs over and over. I just say 'end of tenancy' and it fills in the whole invoice." — Jenny A., cleaner, Christchurch
"I was sceptical about the catalog but the prices were really close, and it was easy to override the ones that weren't." — Mark F., handyman, Brisbane
Ready to stop typing quotes?
Free to install. No credit card. Works inside Gmail in 2 minutes.
★★★★★ 4.9 average · 10 Chrome Web Store reviews · Chrome Web Store
Add SMASH to Chrome — FreeRelated Reading
Frequently Asked Questions
How does SMASH sync my branding from QuickBooks?
When you connect SMASH to QuickBooks, it reads your company name, logo, and contact details from your QuickBooks profile. Your invoices sent via SMASH match your QuickBooks branding exactly.
What's in the 250,000-item materials catalog?
The catalog covers trade materials, labour rates, equipment, and service items priced for the Australian, New Zealand, UK, US, and Canadian markets. Prices are based on regional market averages. You can override any item with your custom rates.
What are custom productised services?
If you offer fixed-price services — like 'end-of-tenancy clean' or 'deck sanding' — you can save those as custom services with your price attached. When you describe the job by voice, SMASH recognises your service names and adds the correct price automatically.
Can I see previous invoices for a customer in the sidebar?
Yes. The History tab in the SMASH sidebar shows your recent invoices and quotes. You can find previous jobs for any customer, see what you charged, and repeat an invoice as a new draft with one tap.
Does SMASH work for wholesale and sales ops, not just trade businesses?
Yes. The catalog and custom service features work for any business that generates regular quotes from email. Wholesale sales reps, consultants, and high-volume service coordinators all use SMASH to process orders faster.