The Fastest Way to Send an Invoice in 2026 (60-Second Speedrun)
You've got invoices stacking up. You know you need to get them out. Every hour you leave them sitting there is another hour before you get paid — and another job request you're probably missing because you're drowning in admin.
Here's the fastest proven way to clear your invoice backlog in 2026.
Watch: 60-Second Invoice Speedrun (Real Time)
This is a real-time demo. Not sped up. Not edited. A job request email → a voice recording → a priced invoice dropped into a Gmail reply. The voice recording is 20 seconds. The rest is SMASH doing the work.
Why Everything Else Is Slower
| Method | Time to send one invoice |
|---|---|
| Typing in QuickBooks or Xero | 15–25 minutes |
| Filling in a Word template | 10–15 minutes |
| Using a basic invoicing app | 5–10 minutes |
| Email reply with rough estimate | 3–5 minutes (but unprofessional) |
| SMASH voice-to-invoice from Gmail | Under 60 seconds |
The gap isn't magic. It's because every other method requires you to type. SMASH replaces typing with talking — and talking is at least 4x faster than typing, especially when you're tired.
The Exact 60-Second Sequence
0–5 seconds: Open the job request email. Click SMASH. Sidebar opens.
5–30 seconds: Press record. Describe the job out loud: "Eight hours to repair the deck, eight linear metres of blackbutt decking, packet of galvanised screws, litre of decking oil, two sanding pads, call-out fee, material pickup fee." Press stop.
30–35 seconds: SMASH processes the recording. All line items fill in. Materials priced from your catalog. GST calculated.
35–50 seconds: Review the line items. Everything looks right. Press Copy to Gmail.
50–60 seconds: SMASH drops the itemised invoice into your reply — with a professional covering description written for you. Hit send.
Done. Invoice sent. Under 60 seconds.
What Makes It This Fast
Your pricing catalog does the heavy lifting. Upload your rates and services once. Every time you describe a job after that, SMASH already knows what things cost.
Voice is faster than typing. Most people speak at 130–150 words per minute. Most people type at 40–60 words per minute — and that's when they're not tired.
You don't write the email. SMASH generates the covering message too. Your customer gets a professional, correctly-worded email. You didn't type a word of it.
What Tradies Are Saying
"I had eleven invoices sitting there one Friday afternoon. I cleared them in about 12 minutes. I've never done anything like that in my life." — Jake R., pest controller, Sydney
"It wrote the reply email for me as well. I didn't realise until I saw it. I just pressed send. That's the part that impressed me most." — Naomi T., cleaner, Brisbane
"I got a quote request while I was still on the previous job. I pulled over, opened Gmail on my phone, pressed SMASH, did the voice recording, sent it before I drove away. Two minutes." — Davo K., plumber, Newcastle
Ready to stop typing quotes?
Free to install. No credit card. Works inside Gmail in 2 minutes.
Add SMASH to Chrome — FreeClear Your Backlog Today
If you've got invoices sitting there right now, install SMASH, spend 10 minutes setting up your pricing, and work through your backlog. At 60 seconds per invoice, five invoices takes five minutes. Ten takes ten.
The longer invoices sit unsent, the harder it is to collect. The fastest way to get paid is to send the invoice now.
Related Reading
Frequently Asked Questions
How accurate is the voice recognition?
SMASH uses a dedicated voice-to-invoice AI trained on trade terminology — job types, material names, services, fees. It understands 'call-out fee', 'deck sanding', 'linear metres of blackbutt', and other trade-specific language. You can edit any line item before sending.
What if I have invoices stacking up — can I do multiple at once?
You'll do them one at a time, but at 60 seconds each, clearing a backlog of five invoices takes five minutes. Open the first email, press SMASH, record, send. Next email, repeat.
Does the 60-second claim include setup time?
No. Setup — uploading your pricing, connecting to Xero or QuickBooks — takes about 10 minutes and you only do it once. After that, individual invoices genuinely take under 60 seconds.
Does SMASH write the email reply for me too?
Yes. When you drop the quote into your Gmail reply, SMASH generates a short, professional covering message. You don't have to write anything — not the line items, not the email copy.
What's the slowest part of the process?
Honestly, it's the 3–5 seconds SMASH takes to process the voice recording. That's the only wait. Everything else is instant.