How to Invoice Without Typing a Single Word

By Dan Reeve — Working handyman and founder of SMASH Invoices. Dan has been a sole trader for over a decade and built SMASH after losing $1,200 in uninvoiced jobs in a single year. He still takes on handyman work and uses SMASH on every job. About Dan →

The last thing your hands should do at the end of a working day is type.

They've done enough. They fixed things, built things, cleaned things, moved things. The invoice is not their job.

Here's exactly how to get it done without touching a keyboard.

To invoice without typing, use a voice-first invoicing app. Speak a job description — "replaced bathroom tap, labour 1 hour, new mixer tap fitting and flexi hose" — and the app generates a complete, priced invoice automatically. Under the Electronic Transactions Act 1999, a digitally generated and delivered invoice is fully legally valid in Australia. SMASH Invoices does this in 20–30 seconds per job using your personal rates and an Australian materials catalog. No keyboard, no form, no laptop required.

Step 1: Set up your personal pricing catalog (once, takes 10 minutes)

The voice invoice is only as accurate as the pricing behind it. Before your first job, you need the app to know your rates.

SMASH Invoices does this through invoice upload onboarding. Take 1–3 of your existing invoices — any format, PDF, photo, doesn't matter — and upload them. The app reads them using AI vision, extracts your line items, your rates, your descriptions, and your pricing style. Your personal catalog is built automatically from your real invoices.

After this 10-minute setup, the app knows: what you charge for a standard call-out, your labour rate per hour, your common services and their prices. Every invoice you generate from here uses your prices. Not a generic rate — yours.

Step 2: Finish the job, open the app, speak (20–30 seconds)

You're at the job. You've finished. While you're tidying up or walking to the van, open SMASH and hit the voice button.

Describe the job in plain English: "Fitted new power point in garage, ran 6-metre cable extension, tested, one hour labour, one double GPO, 6 metres of 2.5mm TPS."

That's it. No form to fill. No dropdown menus. No typing. Just describe the job the way you'd describe it to anyone.

The app transcribes your speech, identifies the services and materials, matches them to your catalog, prices the materials from the Bunnings-sourced catalog, and builds the invoice.

📱 Watch: Tool Down, Phone Up Dan puts down the grinder, picks up the phone, and invoices in 20 seconds — voice to sent. Watch on YouTube → | Watch on Instagram →

Can't watch right now? The written version is above.

Step 3: Review and send (10 seconds)

The invoice appears on screen. Glance at it. If everything looks right — hit send. The customer receives a link to their secure approval portal within seconds.

If something needs adjusting, tap the line and edit. Even this editing involves minimal typing — most corrections are taps, not keyboard inputs.

The entire process: 30–60 seconds per job. For a repeat customer with a saved service, under 30 seconds.

"I time myself sometimes. My fastest invoice was 18 seconds. Walk to the van, speak it, glance at the screen, send. Done. Customer paid while I was driving to my next job." — Nathan S., Handyman, Sydney NSW [PLACEHOLDER]

Step 4: The customer pays from their phone

The customer receives a link — via SMS or email, whichever you chose. They open it on their phone. They see a professional invoice with your business details, a breakdown of the work, the GST-compliant total, and a Pay Now button.

They approve and pay. You receive a notification. No "I never got it." No "can you resend that." No chasing.

This is what "invoice before you leave the driveway" actually looks like in practice.

It's like having a personal assistant who takes your dictation, prices the job, sends the invoice, and monitors it for you. For a couple of bucks a month. That's what SMASH Invoices is — not a typing tool with voice as a feature, but a system designed from the ground up for people who work with their hands.

Frequently asked questions

How do I start voice invoicing in Australia? Download SMASH Invoices from the App Store. Upload 1–3 existing invoices during setup — the app learns your rates automatically. Then use the voice button to describe your first job. The app generates a GST-compliant invoice in under 60 seconds. A free tier is available with no credit card required.

What do I say when voice invoicing a job? Describe the job in plain English as if telling a colleague what you did. Include: what service was performed, how long it took, and what materials were used. Specific details produce more accurate invoices. "Replaced kitchen mixer tap, labour 1.5 hours, new Caroma tap, flexi hoses, and thread seal" is a complete description.

Can voice invoicing handle jobs with many different materials? Yes. The more detail you include in your voice description, the more accurate the invoice. You can name specific products, quantities, and sizes. SMASH Invoices cross-references your description against a 2,250-item materials catalog to identify and price items automatically, including trade-specific terminology.

Does the customer need an account to receive a voice invoice? No. SMASH Invoices sends a secure link to the customer's phone or email. The customer opens the link in their browser — no app download, no account creation required. They can view the invoice, approve it, and pay directly from the link.

Is voice invoicing available for Android? SMASH Invoices is currently available on iOS. Android and web versions are in development. For Android users, the web version will offer the same voice-first invoicing capability from a mobile browser.

Your first invoice in under 60 seconds. No keyboard required. Start Free →